Coordinator – Human Resource (1 Position)

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EMPLOYMENT OPPORTUNITY

Save the Children is the world’s leading independent organisation for children and has been operational in Zambia since the 1980s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, child poverty, nutrition and WASH.

Position : Coordinator-Human Resource (1 Position)

Duty Station : Lusaka

ROLE PURPOSE:

To work closely with the Human Resource Manager to support strategic Human Resource management, support development of related Human Resource policies, systems and structures and furnish advice. To provide Human Resource support to the Country Office while partnering with other departments to understand core business needs with regards to Human resource and be the focal point person for HR support whilst enhancing the achievement of Save the Children Zambia’s objectives.

To provide Human Resource support to the Country Office and be the point person for a HR support.

KEY AREAS OF ACCOUNTABILITY:

I. Coordinates recruitment, selection and placement process (Adverts, short-listing, arranging for interviews, interview selection, offers, placements by arranging for induction programs, etc.) in consultation with PMs/HODs; and supports adherence to SCI recruitment policies and procedures to ensure consistency with organization’s values. Advise employees on employment policy, benefits and compensation;

II. Interprets and supports implementation of the HR policies, systems and procedures, etc), supports handling of disciplinary cases (Investigates cases, takes corrective action for wrong behaviour, resolves disputes/grievances and complaints, etc); provides human resources business support to the managers and staff and ensures smooth running of the HR function within responsibility; assists managers, and other internal clients and users with the interpretation and practical application of HR methods, systems and policies;

III. Manages staff contracts (i.e. offer letters, transfers/relocations, contract renewals/terminations, etc) including preparations of staff contracts, and monitors contracts to ensure that end dates are reported in advance; works in collaboration with the HR and Administration Manager to ensure that employment contracts meet legal and policy requirements;

IV. Support the Develop to performance process for all staff members for the Field Offices and the Country Office;

V. Support staff training, monitors and records trainings undertaken by staff and promotes training feedback;

VI. Responsible for payroll administration by ensuring that documentations relating to all payroll input are well filed on a monthly basis, salaries, statutory obligations are prepared and processed in a timely manner;

VII. Preparation of terminal packages such as gratuities and leave days payments for leavers;

VIII. Coordinates HR /Staff wellness committee and ensures that monthly stand-up meetings are taking place and action points are being followed up; encourages staff representatives to hold consultative meetings with staff regularly;

IX. Coordinates insurance of staff medical, Group Life Assurance, Group Accident Policy and ensures value for money;

X. Ensure that staff benefits such as medical scheme and Group Life Assurance (GLA) are well managed to guarantee provision of good services to SCI staff members;

XI. Facilitates the provision of safe and secure working environment for the staff at the CO and field office; coordinates HR initiatives such as staff wellness activities, etc in the CO, and suggests new and innovative ways of how the initiatives should continuously be improved; investigates problems and issues and works in partnership with others to come up with solutions and transfer knowledge;

XII. Demonstrates on-going proficiency in the human resources specialty through continuous learning and provision of reliable output; maintains a “best practices” mind set and looks for opportunities to implement improvements in the area of human resources management;

XIII. Responsible for monthly downloading of timesheets from the UNIT4 Agresso effort reporting system and share with the focal point person at Save the Children US for onward submission to Abt Associates under the Systems for Better Health project;

XIV. Performs any other duties as assigned by the supervisor.

 

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QUALIFICATIONS AND EXPERIENCE

  • Degree in Human Resource Management or relevant field with 4 years demonstrated experience in similar position;
  • Must be a paid up member of the Zambia Institute of Human Resource Management (ZIHRM);
  • Experience with any payroll software a must requirement;
  • International NGO work experience a must requirement;
  • Ability to maintain confidentiality;
  • Excellent interpersonal relationship skills;
  • Must have a mature and honest disposition;
  • Team player;
  • Sober mind;
  • Computer literate.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Human Resource and Administration Manager at [email protected] Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement.

PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES

The closing date for receipt of applications is 28th May 2018 at 17 00 hours. Only short listed candidates will be contacted.

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