Project Procurement Specialist

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REPUBLIC OF ZAMBLA

MINISTRY OF COMMERCE, TRADE AND INDUSTRY

EMPLOYMENT OPPORTUNITY – PROJECT PROCUREMENT SPECIALIST

Applications are invited for the post of Project Procurement Specialist:

COUNTRY/ GRANTEE: ZAMBIA

NAME OF PROJECT: Zambia Agribusiness and Trade Project (ZATP)

Position: Project Procurement Specialist (1)

1.0 BACKGROUND

The Government of the Republic of Zambia (GRZ) recognizes that agribusiness and trade an opportunity for economic diversification in Zambia with a positive impact on poverty reduction; creating more and better jobs, increased productivity and farm income. The Ministry of Commerce, Trade and Industry (MCTI), on behalf of the GRZ and working with other key Ministries such as Agriculture and Livestock and Fisheries, has taken a leading role in the development of agri business and trade.

A key intervention in these eftörts to diversify the economy will be through the Agribusiness and Trade Project which the GRZ is financing through a credit facility from the International Development Association (IDA) and International Bank for Reconstruction and Development (IBRD) of the World Bank. The project aims to contribute to increased private sector investments, firm and employment in agribusiness.

To assist with the implementation and management of the project. the Ministry of Commerce Trade and Industry has up a Project Implementation Unit (PIU). The Ministry seeks to engage the services of a Procurement Specialist (PS) who will assist the Project Manager with procurement fünctions ofthe project.

2.0 RESPONSTBILITIES OF THE PROCUREMENT SPECIALIST

The Project Procurement Specialist, who will report to the Project Manager, will perform the main function of procuring goods and services for all components of the project. His/her specific functions will be as follows :

  • Assist the Project Manager with, and advise on all project procurement matters;
  • Assisting the Project Manager in compiling the annual work plan for the project;
  • Prepare and update the projects Annual Procurement Plan
  • Develop and implement an action-oriented procurement system that ensures timely submission of procurement rcqucsts with all relevant terms of reference and specifications;
  • Advise on optimum procurement methods and processes;
  • Processing all procurement documents for goods, services, equipment, ensure all procurement documents are in order (including vouchers, invoice, receive delivery notes):
  • Work with all beneficiary agencies in preparing procurement notices, expressions of interests, bid/tender documents and requests for proposals (RFP) to guarantee compliance with the World Bank guidelines;
  • Follow up with project partners to ensure all goods and services procured through the project are received in good condition, and services provided satisfactorily as per agreement;
  • Draft and finalise bid/tender documents in consultation with the Project Manager;
  • Arrange advertisement of bids/tenders, coordinate and attend all bid/tender opening meetings, document the proceedings, prepare and disseminate the final report;
  • Assist the Project Manager on matters relating to contracting of consultants and service providers, document and report on the negotiation processes and agreements and prepare draft contract documents:
  • Prepare, maintain and regularly update the project’s assets inventory;
  • Maintain adequate procurement files and database;
  • Work in close collaboration with the MCTI and the World Bank Task Team on procurement matters.



QUALIFICATIONS AND EXPERIENCE

The Procurement Specialist must have the following qualifications and experience:

  • Degree in Procurement, Purchasing and Supply, Business Administration, from a reputable institution;
  • Full Chartered Institute of Purchasing and Supply (CIPS) Level 6;
  • A minimum of 5 years’ experience in Procurement and Supply at a senior level preferably in Public Instituti on or a multi-donor funded project:
  • Be conversant with the Zambia Public Procurement Law, Rules and Regulations;
  • Must be member of ZIPS/CIPS;
  • Full awarencss of the World Bank procurement guidelincs and procedures will be an added advantage;
  • Be computer literate including the use of Microsoft Word and Excel.

DURATION OF THE CONTRACT

The Procurement Specialist will be recruited on a 24-months renewable contract subject to satisfactory performance for a 6 months’ probation period.

HOW TO APPLY

Interested, qualified and experienced candidates should submit their CVs complete with copies of cenified academic qualifications to the address below on or before 9th February, 2018. Submission must be in hard copies only. No electronic submission will be accepted.

Only shortlisted candidates will be contacted.

Directorate of Human Resource and Administration,
Ministry of Commerce, Trade and Industry,
8th Floor, New Government Building Complex,
P. O. Box 31968, Lusaka.

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